Pura Vida Family Therapy, LLC

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HIPAA Privacy Policy

Effective Date: March 1, 2025

 

At Pura Vida Family Therapy, your privacy is a top priority. This notice describes how your protected health information (PHI) may be used and disclosed and how you can access this information in accordance with the Health Insurance Portability and Accountability Act (HIPAA). Please review it carefully.

1. Your Protected Health Information (PHI)

PHI includes any information about your health, treatment, or payment for services that can identify you. This includes your name, address, phone number, email address, medical history, and any other identifiable health information.

2. How We Use and Disclose Your PHI

We may use and disclose your PHI for the following purposes:

 

  1. Treatment: To provide, coordinate, and manage your care. For example, your therapist may discuss your treatment with other healthcare providers involved in your care, such as psychiatrists or primary care physicians, to ensure continuity of care.
  2. Payment: To obtain payment for services. This may include sharing necessary information with insurance providers (when available) or billing companies.
  3. Healthcare Operations: To maintain and improve the quality of care we provide. For example, we may use your PHI to review the quality of our services or for staff training purposes.
  4. As Required by Law: We may disclose your PHI when required by federal, state, or local laws.
  5. Public Health and Safety: To report health information as required for public health activities or to prevent serious harm to you or others.
  6. With Your Authorization: Any other uses or disclosures will only occur with your written permission. You may revoke this authorization at any time in writing.

3. Your Rights Regarding Your PHI

You have the following rights regarding your PHI:

  1. Right to Access: You can request access to your medical records and obtain a copy. Requests must be made in writing.
  2. Right to Amend: If you believe your PHI is incorrect or incomplete, you can request an amendment in writing.
  3. Right to Restrict: You can request limitations on how your PHI is used or disclosed. While we will consider your request, we are not legally required to agree to all restrictions.
  4. Right to Confidential Communications: You can request that we communicate with you in a specific way or at a certain location (e.g., using a specific phone number or email).
  5. Right to an Accounting of Disclosures: You can request a list of instances where your PHI was disclosed, excluding disclosures for treatment, payment, or healthcare operations.
  6. Right to a Copy of This Notice: You may request a copy of this HIPAA Privacy Policy at any time.

4. How We Protect Your PHI

We implement industry-standard administrative, physical, and technical safeguards to ensure your PHI remains secure. This includes:

  • Using encrypted communication for emails and telehealth sessions.
  • Restricting access to your PHI to authorized personnel only.
  • Storing physical records in secure, locked locations.

5. Filing a Complaint

If you believe your privacy rights have been violated, you may file a complaint with:

  1. Pura Vida Family Therapy Email
  2. U.S. Department of Health and Human Services (HHS) Website: https://www.hhs.gov/hipaa/fili…

You will not be penalized for filing a complaint.

6. Changes to This Notice

We reserve the right to update or change this policy at any time. Any changes will be posted on our website with a revised effective date.

Thank you for trusting Pura Vida Family Therapy with your care. If you have any questions or concerns about this policy, please don’t hesitate to reach out.